AGM – Treasurer’s Report

Treasurer’s Report – 2020

 Membership

The number of paid up members at the beginning of 2020 was 42 and, despite several members not renewing their membership, remained at 42 at the end of 2020. The income we received from subscriptions was £210.00.

Subscriptions 

With very little outgoing payments during 2020 it has been decided to suspend the payment of 2021 subscriptions until the beginning of June.  It is hoped that we will be back to a normal walking diary by then and we will ask members to only pay £2.50 subscription fees for the remainder of the year.

  AGM

For the AGM meeting we hired a hall at St. Leonard’s Centre.  A total of £74.04 was spent on Wine & Cheese for the evening. It was noted by Sandra Jamieson, who normally buys the refreshments, that this total was up by £20 on the previous year’s cost. It was felt this was largely due to offering members refreshments on arrival at the AGM as well as after the meeting had finished.

Annual Costs

 The annual fee normally paid to the Ramblers Association in September was not paid due to the absence of a renewal letter. The Ramblers have admitted this was an error on their part and we will renew our affiliation with them when our walking diary recommences.  

The Website annual fee remained the same at £15.

The sum of £22.99 was spent on retirement gifts for Jonathan Rouse and Sandra Jamieson who were stepping down from the Committee at the AGM.

Skittles

The Skittles evening is usually a social occasion for the Club members to meet up and to add extra funds to the accounts.  With the restrictions in place due to Covid 19 we were unable to make any arrangements for a Skittles evening

2020 Walking Weekend at Selworthy

 10 members enjoyed a very hot and sunny weekend away at the HF Holiday hotel at Selworthy in Somerset. As we were a group booking HF Holiday deducted from the costs of the holiday their £50 Loyalty voucher and their usual Admin fee of £10.  The members who went on the holiday therefore received a deduction of £6 from the cost of their holiday.

Christmas Meal

 With the restrictions in place due to Covid 19 we were again unable to make any arrangements for a Christmas meal.

 HF Holiday Shares

 Interest from the shares for the year 2019 – 2020 amounts to £1.76.  Our £100 of HF shares are now worth £119.13.   

Conclusion

The net income for the year was £99.73 with our end of year bank balance at 31/12/2020 being £681.54.  We have the sum of £2.21 cash in hand.

Attached Documents:

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Oakley Ramblers AGM – Mon 8th Feb 21

ANNUAL GENERAL MEETING

MONDAY, 8th FEBRUARY 2021 AT 7:30 pm

To be held remotely via “Zoom” due to the ongoing Covid-19 pandemic

Dear Members,

First of all, I would like to say I hope you are well and finding a way to cope with the current restrictions.  I think walking has become of increasing importance to many of us over the last year, even if we have not been able to enjoy each other’s company on our walks quite as we would wish!

It is not long now to the AGM which this year will have to be held online using “Zoom”.  I would urge you to try to attend as it is your opportunity to put forward your views on any matters connected to Oakley Ramblers Club and to influence the decisions made by the committee during the next year.  I think none of us who attended last year’s AGM at St. Leonard’s could have predicted that we would be in the situation in which we currently find ourselves.

As I informed you at last year’s meeting, I will be stepping down from my role as Secretary this year after five years in the post.  The remaining members of the committee have indicated that they are willing to stand for re-election.  If you would like to volunteer, or know of another member who you think could be a likely candidate to act as secretary, please complete the attached nomination form and return it to me, Chris Williams at 64a, Oakley Lane or by email to cewilliams1@hotmail.co.uk.  Please make sure that the person you nominate is happy to take up the post before returning the form.   

The role of secretary is not as onerous as many might suppose.  Most tasks are shared with members of the committee so that no one has too much to do.  Organising the walks diary, social events and the walking weekends are all undertaken by different members of the committee.  Another committee member is responsible for administering the website and posting communications to members. This means that the main job of the secretary is simply to hold club records and membership details, and take the minutes of meetings, draw up agenda and distribute these.  Since we average four meetings a year, this is by no means over burdensome.  If you would like to know more I would be very happy to explain and rest assured, unlike a certain other, about to leave office, I will do my best to ensure a smooth and trouble free transition!

Normally at this point in the year I would be reminding members that the annual subscription is due, but the committee have decided that in view of the current situation we will defer asking for subscriptions until June 2021. 

I hope to see you online on the 8th February.

With best wishes,

Chris Williams

AGENDA

ANNUAL GENERAL MEETING

on Monday 8th February 2021 at 7:30 pm

Via “Zoom” due to the ongoing Covid-19 pandemic.

  1. Welcome and introduction – Chairman Peter Shead
  1. Apologies received
  1. Minutes of the previous meeting held on Monday 10th February 2020 at St. Leonard’s Centre.
  1. Matters Arising
  1. Chairman’s Report  ( distributed prior to the meeting via email)
  1. Treasurer’s Report (distributed prior to the meeting via email)
  1. Election of Committee:
    1. Chairman
    1. Secretary
    1. Treasurer
    1. Committee
  1. Programme for 2021:
    1. Walks/Events Diary –  a word from the Chairman
    1. Walking Weekend 2021 – a word from Roy Yeoman
  1.   Any Other Business
  1. Date of next AGM
  1. Close

– – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – –

Proposal Form

PostNominee
Chairman:Peter Shead
Secretary: 
Treasurer:Carolyn Currie
Committee member(s):Karen Mackrill, Pauline Shead, Veronica Steele, Roy Yeoman, Lynn Martin, Pauline Haynes    
Proposed by MEMBER’S NAME: (We will ask for seconders at the AGM) 
I confirm that the person(s) named above is(are) willing to take up the post for which they have been nominated MEMBERS SIGNATURE:     

Zoom Meeting Invitation

Roy Yeoman is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting
https://us04web.zoom.us/j/75300802157?pwd=VThtbGRWUkF3d1hsZGlDZ1htaklIZz09

Meeting ID: 753 0080 2157
Passcode: 6Yi5Jn

Attachments in Word Doc Format:

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